A virtual receptionist is a great option for a range of businesses, helping to make your life easier and win you new business in the process.
Regardless of your industry or business size, using a virtual receptionist can help you out in a number of ways, from ensuring you never miss out on leads, to freeing up your time. This guide will show you how different types of business can use this affordable and professional service to suit their needs.
Medical professions: deliver the best service to your patients
A virtual receptionist service makes it easy for your patients to get in touch with your surgery, medical practice, clinic, care home, or private hospital at any time, on any day of the year. This way, you can relax at the end of the day, knowing that your patients have round-the-clock receptionist support.
Patients will experience the service in the same way they would with an in-house receptionist. You can choose to forward calls to a virtual receptionist for all calls that come in, for after-hours calls, or for calls that arrive while your existing receptionist is busy. Your receptionist can schedule appointments, take patient messages, provide information about your practice, or transfer calls to your staff – you can select the services and call plan that suits you best. Your company is able to stand out by offering 24/7 support, while you still get some shuteye.
Once you have tailored the service to suit your needs, your patients will have the comfort of knowing they can reach a real person whenever they call your business. When a virtual receptionist schedules an appointment, it can sync with many existing appointment systems to ensure a seamless integration.
Virtual receptionists are an easy and efficient way to deliver excellent patient care anytime to your callers, while you still get to have some much-needed downtime.
Beauty and hairdressing: give your customers a first class experience and never miss a booking
If a potential customer’s first interaction with your business is them having to wait around on hold or worry about having to leave a message on your voicemail, they are likely to take their business elsewhere. Your business provides customers with a five-star experience, so why shouldn’t that start with their initial call?
The hair and beauty industry is highly competitive, which means customers have a number of options available to them when choosing where to book. A virtual receptionist allows you to deliver a friendly and professional service to your callers around the clock, so they never have to move onto the next business on their list.
Your virtual receptionist can have access to your availability when a call comes in, and can provide all the necessary information about pricing and the services you offer. They will help customers book their appointment while offering a friendly and personal call experience.
Legal services: project professionalism and win new cases
Legal services require a particular expertise and call handling style, and virtual receptionists are an excellent way to help deliver a high standard of customer service in every call.
When prospective customers are calling a law firm, they could be faced with an automated recording, or a friendly receptionist. Guess which one gets the new client or case?
Instead of being forwarded to voicemail when you are unavailable, a virtual receptionist allows clients to reach a responsive professional who can assist them, making you more likely to gain more clients and more cases. You will choose your call script, so your virtual receptionist can provide the selected information to your callers, and take messages or forward calls to your staff when necessary.
A virtual receptionist allows someone to be there for your clients and prospective clients 24/7, 365 days of the year. This ensures that callers know their interests are being looked after, while you have the security of knowing your business is being represented by a friendly, competent and discrete professional.
Trades services: free up your time and give your callers round-the-clock support
Trying to keep on top of calls can be overwhelming when you work in the trade industry. Missing valuable client calls can be expensive to new businesses and established companies alike.
If you are a plumber, electrician, or contractor, you will know how hard it can be to schedule appointment bookings, answer inquiries, deal with your suppliers, manage your equipment and respond to after-hours emergencies – all at the same time as actually getting to work.
Getting set up with a virtual receptionist frees up your time by having someone take your calls and be there for your customers when they need your support, both after-hours or during your normal working day. You can choose when to forward your calls to a virtual receptionist at short notice, so it’s easy to change your call preferences when something unexpected occurs or you’re attending an emergency call-out.
Whether it’s taking appointment bookings, managing your schedule, calling your suppliers, or capturing leads, a virtual receptionist service provides you with full admin support to ensure you never miss calls or lose business.